FACULTY LED SUMMER PROGRAM

Faculty Led Summer Program

Santa Reparata International School of Art (SRISA) acts as the host institution for Faculty Led and Customized Programs organized by visiting Institutions. The visiting Institution is responsible for recruitment, setting and collecting tuition fees, paying the instructor/s, paying a Student Fee to SRISA, collecting and paying student and faculty housing fees (when applicable), and following the guidelines presented in this document. SRISA will facilitate access to classrooms, housing, field trips, and other services, in consultation with the visiting Institution. In addition, SRISA provides a wide variety of accredited Fine Arts, Liberal Arts, Design and Italian Language courses that are available for Faculty Led Program participants at a discounted rate.

Session Options:

1. Mini-May: May 2 – May 18 (2 weeks)
2. Summer A: May 21 – June 21 (4 weeks)
3. Summer B: June 25 – July 26 (4 weeks)
4. Summer A+B: May 21 – July 26 (8 weeks)

S

5. Summer B extended: June 25 – August 11
6. Summer B condensed: June 25 – July 20
7. Winter Sessions: dates can vary. To request more information email rolsen@srisa.org

Included in the Student Housing Fees:

• Fully equipped, shared student apartments
• Welcome and check-in service at the airport
• Welcome bag
• Utilities, basic consumption, Internet
• 24 hour emergency assistance

NOT included in the Housing Fees:

• Transportation to/from airport or train station
• Bed sheets & bath towels
• Cleaning service (optional upon onsite request)
• Meals, telephones
• No student apartments come with A/C

Steps for hosting a program:

1. The visiting Institution must complete the provided Faculty Led Request Form. Requests should be submitted by October 15, 2017, for Summer 2018 to Rebecca Olsen, Director, at rolsen@srisa.org.
2. A SRISA team member will contact you within 2 weeks with a program proposal confirming your requests. Program coordinators review the program proposal, agree and return along with a non- refundable $500 Program Deposit to hold the visiting Institution’s spot in SRISA scheduling. Once confirmed (see deadlines for the final program confirmation deadline), the Program Deposit will then be deducted from the Program Invoice balance.
3. The visiting Institution is responsible for recruitment, acceptance, and enrollment of students into their Faculty Led Program.
4. SRISA will provide the visiting Institution with registration materials. Laelle Busch will be the main contact for all information regarding registration: registrar@srisa.org

• Registration materials include:
  • Program Roster: We ask that all student, faculty, and flight information be provided on the Program Roster excel and submitted to the Registrar on a regular basis with updates
  • Liability Waiver and Behavior Contract
  • Faculty & Student online housing forms
  • Online Passport Information Form, Passport scans, and Housing Agreement
  • SRISA Field Trip application and Faculty Led Field Trip Proposal form
  • SRISA Calendar of events

Program Deadlines:

1. February 1st, 2018 the $500 Program Deposit is due.
2. Three (3) months prior to the start of your program: suggested deadline for student enrollment in your program. Regular updates for anticipated and confirmed student enrollment will be requested from this date. Tip: providing students with an early enrollment discount can encourage participation.
3. Two (2) months prior to the start of your program: SRISA program deadline; final student enrollment and faculty participation must be communicated to SRISA along with payment of the housing deposits ($250 per student, $500 per private faculty apartment). You may choose to have deposits billed to the Program Invoice (encouraged) or to collect individual checks and send in one batch to the SRISA San Antonio office: 921 South St. Mary's St., San Antonio, TX 78205.
4. The Program Invoice will be processed upon receipt of confirmed program participants 2 months prior to the start of your session. All program, housing, and trip fees will be billed to the Program Invoice unless otherwise specified.
5. One (1) month prior to the start of your program: full payment of the Program Invoice is due.
6. Refunds: The Student Fee is refundable 50% after the 2-month SRISA Program Deadline. The Student Fee is non-refundable 1-week (7 days) prior to the start of your program. Housing fees are non-refundable after the 2-month SRISA Program Deadline. Housing deposits for all participants are non-refundable until the end of the session. They will then be reimbursed (minus any damages or incurred expenses) in the form of a check in U.S. dollars, approximately 3 months after the end of your program.

Facilities Information:

SRISA hosts state of the art painting, drawing, printmaking, book arts, analog, digital, and experimental photography, fashion, design and lecture facilities. For a description of equipment please see the facilities page of the SRISA website. Some basic materials are available while personal supplies are not. Requests should be made to Rebecca Olsen, rolsen@srisa.org, for specific materials, equipment, software etc. necessary for your course.

Additional Information:

1. Faculty-Led Field Trips: SRISA is available for assistance with reservations for independently organized field trips. The arrangements for these trips must be requested prior to arrival so as to allow staff enough time to coordinate all activities. A proposal form will be provided.
2. Teaching Assistants: Programs with more than 10 students enrolled may choose to bring a student teaching assistant who will be exempt from the Student Fee. The TA will have access to the Siena
   Trip & Welcome Banquet as well as the cultural program for no extra cost. The TA is requested to participate in the maintenance of classrooms and studio space and to monitor at the reception 2-3 shifts per week as coordinated with the SRISA studio manager. The TA will be charged full housing fees along with any optional field trips.

Promotion of the program:

1. Marketing: SRISA is available to provide assistance in complementing hosted programs’ recruitment strategies through templates, photographs, presentation materials and advice.
2. Referring students during Fall & Spring semesters. Semester students help build enrollment for short-term programs through enthusiasm from returning students. In addition, numerous students that have studied on a short-term program have either studied during a SRISA semester or expressed interest in studying for a SRISA semester. We want to make this process easier for these students by establishing an official affiliation between SRISA and our hosted institutions for Fall and Spring semesters. SRISA has an accredited study abroad program offering courses in fine arts, design, art history, Italian culture/history, and Italian language.
3. Affiliated Programs: We suggest that faculty led program institutions affiliate with SRISA. We will forward additional information on how to become a SRISA Affiliate if you are not one already. Faculty led programs whose institution is a SRISA Affiliate will receive a 2% discount on the Student Fee. A 4% discount on the Student Fee will be applied if students from the faculty led program’s institution have attended a SRISA semester program within the past 2 semesters. Note: these discounts apply to the FLP course fee only, not the $500 SRISA course fee.

Recruitment Tips:

Drawing upon years of hosting Faculty-Led Programs and University partnership direct enrollments, we have assembled a compilation of student outreach and engagement tips from our successful faculty recruiters.

• Conduct Recruitment Events
  • Work with your Study Abroad Office and become friendly with them. Participate in the Study Abroad Fairs or a pizza passport night
  • Info Sessions in your Classrooms (with images or video)
  • See if your Department can sponsor a breakfast luncheon info session
  • Network with student clubs
• Never Cease to Talk About the Program
  • Talk about it in your own classes
  • Involve your colleagues so that they know about your program and can promote. See if your colleagues will let you present for a couple minutes in their classrooms
  • Promote your program every day and always carry material with you
• Recruit Outside of Your Department and Home Campus
  • Branch out of your department and recruit liberal arts/humanities majors
  • Branch out of your home campus and recruit from neighboring colleges
  • Target Alumni for a shorter 2-week program since they have more income than college students
  • Run an ad in your college newspaper. Have someone feature you and your program
• Tips from Experienced Faculty Leaders
  • Try to double the amount of students you need, to cover those that will eventually drop out before the deadline
  • Team up with another professor and run a 6-credit program, each of you teaching different courses, or offer a SRISA class to reach 6 credits
  • Start promoting the idea while students are freshman, go to freshman orientation and talk to the parents as well
  • Promote early - start at least a year in advance. For example, you would start promoting as early as Spring 2018 for a Summer 2019 program
  • Have contact information of key people in the process: Financial Aid Office, Advisor, Department, and make sure you work with everyone in the process to understand how financial aid and credits will be transferred
  • If financial aid or credits are an issue for summer studies, talk to your Financial Aid and Student Accounts Office to determine if a portion of the summer course can be conducted as part of a spring course
  • Make sure your students are applying for a passport
  • Sell the destination, yourself, the value in studying a course like this overseas, and the credits earned - as opposed to solely focusing on the academic mechanics of the course
  • Be Persistent, Enthusiastic, Confident, and Knowledgeable. Find a balance between being an overwhelming salesperson and being excited
• Communication and Promotion
  • Establish an email list and use it to send updates and information every month
  • Use print material in connection with emails because emails alone won’t do it
  • Use the Study Abroad Office’s or your Department’s Facebook and social media pages to promote the program
  • Create your own Facebook group and post content, images, updates frequently. Having an absent and unattended FB group does a lot more harm than good. If you can't manage this, DO NOT create the group. Start the FB group more than a year in advance; which is when your recruiting timeline starts
  • Do a give-a-way, offer a free t-shirt or similar
  • Create a good presentation with slideshow images. Put the images or video on the department website, study abroad office website, Facebook, etc. Images speak volumes in recruiting for an overseas program
  • Involve past students to talk to their peers, info sessions, sorority houses, etc.
  • Consider an early enrollment discount for those that place a deposit before your deadline

SRISA Contacts:

Contract terms, facilities questions, schedules: Rebecca Olsen, Director rolsen@santareparata.org
Billing: Alexandra Rojas, Associate Director arojas@santareparata.org
Participant Registration: Laelle Busch, Registrar registrar@santareparata.org
University Relations: William Forber, Director of University Relations wforber@santareparata.org