Faculty Led Semester Program
Santa Reparata International School of Art (SRISA) acts as the host institution for Faculty Led and Customized Programs organized by visiting institutions. With SRISA facilities and services, the city of Florence becomes an extension of your classroom.
The Visiting Institution is responsible for recruitment, setting and collecting tuition fees, paying the instructor/s, paying a student fee to SRISA, collecting and paying student and faculty housing fees (when applicable), and following the guidelines presented in this document.
SRISA will facilitate access to studios and classrooms, housing, field trips, site visits and other services that support your academic objectives. In addition, SRISA provides a wide variety of accredited Fine Arts, Liberal Arts, Design, and Italian Language courses that are available for Faculty Led Program participants at a discounted rate.
Spring Semester: January 8 – April 28, 2018
Fall Semester: August 30 – December 20, 2018
Academic Year: August 30, 2018 – April, 2019 (TBC Spring 2019 end date)
TYPES OF PROGRAMS
SRISA makes it easy for visiting professors to develop a customized program according to their curricula and budgetary needs. All programs make use of SRISA’s state of the art facilities, student services, and program support.
- Faculty Led: Visiting faculty teaches all courses for their respective students.
- Hybrid: Visiting faculty teaches 2-3 classes that are open only to their students. Additionally, students augment their schedule by choosing courses offered by SRISA faculty.
- Join SRISA Faculty: SRISA hires the visiting faculty member for the semester providing a stipend for salary, housing, and airfare. A minimum of 15 enrolled students is required for this option. The students pay standard SRISA tuition minus a 15% affiliation discount.
- Build your Own: Looking for something different? Send a proposal or set up a conference call with Rebecca Olsen, SRISA Director, at email@example.com.
- Housing: Students at SRISA are placed in shared student housing. This consists of a double occupancy room shared with another person in a student apartment. Located within a 20-minute walk from the SRISA campus, accommodations vary in size and amenities with an average of 4-6 students per unit. Apartments are fully furnished with the essential necessities for independent living, including:
- Kitchen with refrigerator, stove, dishes, pots, pans, flatware and glasses
- Bathroom with shower and/or bath
- Blankets and pillows
Single occupancy rooms are limited but available for a $800 extra fee per semester. If students are of non-traditional college age or have special needs, they are welcome to request a private apartment by contacting firstname.lastname@example.org
- Field Trips: SRISA is available for assistance with reservations and coordination of independently organized excursions and site visits for your program. The arrangements for these trips should be requested prior to arrival so as to allow staff enough time to coordinate all activities. A proposal form will be provided. Additionally, SRISA offers numerous optional excursions each semester that faculty can make available to their students for individual sign up and payment, or include it in their program fees.
- Emergencies: SRISA offers 24-hour on-site emergency assistance.
- Facilities: The campus features painting, drawing, printmaking, book arts, photography (analog, digital, and experimental), design, and fashion studios; lecture facilities; and a 3D and 4D art building. For a full description of equipment please see the facilities page of the SRISA website. Basic materials are available in the studios. Faculty should contact Rebecca Olsen, email@example.com, for specific materials, equipment, software etc. necessary for their course.
Inclusions in the Student BASE Fee:
- Classroom access: SRISA will provide shared access to classroom/studio spaces for faculty led courses. Studio based courses run 3 hours per day 2 days per week, and lecture classes typically run 1.5 hours per day 2 days per week, either Monday/Wednesday or Tuesday/Thursday. Classroom hours will be scheduled evenly throughout the semester. Schedule requests should be submitted to Laelle Busch at firstname.lastname@example.org.
- Evening and weekend access: Students have access to the shared studios and lounge areas.
- Supplies: some supplies are regularly available in classrooms (inquire with Rebecca Olsen)
- Orientation activities, including: Orientation to Florence, housing, safety presentation by a local police officer, and SRISA maps.
- Access to SRISA optional field trips: A complete list of trips and application forms will be provided a few months before the start of the program.
- SRISA Events Calendar: This series of lectures, activities, and gallery exhibitions are intended to enrich your experience in Florence by providing access to ideas and insight revolving around Italian culture, art, history, food, fashion, and current events.
- On-campus Internet: WiFi is available throughout the SRISA buildings
- SRISA Library: Books may be checked out for both on and off-campus use
- SRISA Emergency Assistance: Staff members are available 24/7 to assist in an emergency
- Pre-Departure Handbook: Provides tips and assistance for Faculty and Program Coordinators
Included in the Student Housing Fees:
- Fully equipped, shared student apartments
- Welcome and check-in service at the airport
- Welcome bag
- Utilities, basic consumption, Internet
- 24-hour emergency assistance
NOT included in the Student Housing Fees:
- Transportation to/from airport or train station
- Bed sheets and bath towel
- Cleaning service (optional upon request)
- Meals, telephones
- No student apartments come with A/C
NOTE: Students and faculty must apply for a Student Visa approximately 3 months before their arrival in Florence. More information about the visa application process is available on our website.
STEPS FOR HOSTING A PROGRAM
- The visiting Institution should submit a proposal based on the details provided in this information packet. Requests should be submitted to Rebecca Olsen, Director, at email@example.com.
- A SRISA team member will contact you within 2 weeks with a program proposal confirming your requests. Once the proposal is reviewed and accepted, the Visiting Institution should submit a non- refundable $500 Program Deposit to reserve their place. Once confirmed (see Program Deadlines for the final program confirmation deadline), the Program Deposit will then be deducted from the Program Invoice balance.
- The Visiting Institution is responsible for recruitment, acceptance, and enrollment of students into their Faculty Led Program.
- SRISA will provide the Visiting Institution with registration materials. Laelle Busch, Registrar, is the main contact for all information regarding registration: firstname.lastname@example.org
- Registration materials include:
- Program Roster spreadsheet – Please complete this with student, faculty, and flight information, and submit to the Registrar on a regular basis with updates
- Liability Waiver and Behavior Contract
- Faculty and Student online housing forms
- SRISA Field Trip Application and Faculty-Led Field Trip Proposal Form
- Passport scans and Housing Agreement
- SRISA Calendar of Events
- Three (3) months prior to the start of the program: This is the suggested deadline for student enrollment in the program. Regular updates for anticipated and confirmed student enrollment will be requested from this date. Tip: providing students with an early enrollment discount can encourage participation.
- Two (2) months prior to the start of your program: SRISA program deadline; final student enrollment and faculty participation must be communicated to SRISA along with payment of the housing deposits ($250 per student, $500 per private faculty apartment). Visiting Faculty/Home University may choose to have deposits billed to the Program Invoice (encouraged) or to collect individual checks and send in one batch to the SRISA San Antonio office: 921 South St. Mary’s Street, San Antonio, TX 78205-3452.
- The Program Invoice will be processed upon receipt of confirmed program participants 2 months prior to the start of the session. All program, housing, and trip fees will be billed to the Program Invoice unless otherwise specified.
- One (1) month prior to the start of your program: Full payment of the Program Invoice is due.
- Refunds: The Student Fee is refundable 50% after the 2-month SRISA Program Deadline. The Student Fee is non-refundable 1-week (7 days) prior to the start of your program. Housing Fees are non-refundable after the 2-month SRISA Program Deadline. Housing Deposits for all participants are non-refundable until the end of the session. They will then be reimbursed (minus any damages or incurred expenses) in the form of a check in U.S. dollars, approximately 3 months after the end of your program.
SRISA is a committed marketing partner and provides promotional materials to assist in program recruitment. SRISA can provide graphic materials for you to use such as templates, images, presentations, flyers, posters, newsletters, social media campaigns, and on campus representation.
Drawing upon years of hosting Faculty-Led Programs and University partnership direct enrollments, SRISA has assembled a compilation of student outreach and engagement tips from its successful faculty recruiters.
- Conduct Recruitment Events
- Try to work with your Study Abroad Office and become friendly with them. Participate in the Study Abroad Fairs or a pizza passport night
- Info Sessions in your Classrooms (with images or video)
- See if your Department can sponsor a breakfast luncheon info session
- Network with student clubs
- Never Cease to Talk About the Program
- Talk about it in your own classes
- Involve your colleagues so that they know about your program and can promote. See if your colleagues will let you present for a couple minutes in THEIR classrooms
- Promote your program every day and always carry material with you
- Recruit Outside of Your Department and Home Campus
- Branch out of your department when recruiting students
- Branch out of your home campus and recruit from neighboring colleges
- Target Alumni for a shorter adjacent program since they have more income than college students
- Run an ad in your college newspaper. Have someone feature you and your program.
- Tips from Experienced Faculty Leaders
- Try to double the amount of students you need, to cover those that will eventually drop out before the deadline
- Start promoting the idea while they are freshman, go to freshman orientation and talk to the parents as well
- Promote early - start at least a year in advance
- Have contact information of key people in the process: Financial Aid Office, Advisor, Department, and make sure you work with everyone in the process to understand how financial aid and credits will be transferred
- If financial aid or credits are an issue for summer studies, talk to your Financial Aid and Student Accounts Office to determine if a portion of the summer course can be conducted as part of a spring course
- Make sure your students are applying for a passport
- Sell the destination, yourself, the value in studying a course like this overseas, and the credits earned - as opposed to solely focusing on the academic mechanics of the course
- Be Persistent, Enthusiastic, Confident, and Knowledgeable. Find a balance between being an overwhelming salesperson and being excited.
- Communication and Promotion
- Establish an email list and use it to send updates and information every month
- Use print material in connection with emails because emails alone won’t do it
- Use the Study Abroad Office’s or your Department’s Facebook page to promote the program
- Create your own Facebook group and post content, images, updates frequently. Having an absent and unattended FB group does a lot more harm than good. If you can't manage this, DO NOT create the group. Start the FB group more than a year in advance; which is when your recruiting timeline starts.
- Do a give-a-way, offer a free t-shirt or similar
- Create a good presentation with slideshow images. Put the images or video on the department website, study abroad office website, Facebook, etc. Images speak volumes in recruiting for an overseas program.
- Involve past students to talk to their peers, info sessions, sorority houses, etc
- Consider an early enrollment discount for those that place a deposit before your deadline
Contract terms, facilities questions, schedules: Rebecca Olsen, Director email@example.com
Billing: Alexandra Rojas, Associate Director firstname.lastname@example.org
Participant Registration: Laelle Busch, Registrar email@example.com
University Relations: William Forber, Director of University Relations firstname.lastname@example.org